Are We Being Served?

This article first appeared in the Southern Daily Echo:
Customer service is flavour of the month. Last week Michel Roux Jr was on BBC2 teaching belligerent teenagers how to serve fine diners. This week Channel Four has Mary Portas Secret Shopper on a mission to improve standards of service on the high street.
For a retailer, Ms Portas’ TV programmes are required viewing. She has a proven record in shop displays and has become an expert in all aspects of retailing. The trouble with the first programme was that criticising the likes of Primark, Top Shop and Pilot was like shooting fish in barrel. Seeing staff ignore customers, overhearing them chatting about their private lives- these things are hardly shock revelations. Anyone familiar with these stories experiences this every time they go in.
I suspect the problem for many low price clothing chains is that they treat their staff with contempt and that’s passed on to the customers. Mary’s mantra of ‘Smile Speak Serve’ is quite right but too simplistic. It has to be backed up with training in customer psychology so they know when and what to say and even more importantly how to listen; product knowledge so they can genuinely help fulfil the customer’s requirements; involvement in the whole business so they understand the importance of their role in it; respect so they respect the management and customers; trust so they make the right decision for each unique customer without fear of criticism.
I know Mary’s expertise is in shop design but I think she let herself be distracted by the appearance of these cheap and cheerful shops. She criticised Primark for its queues and clothes on the floor. I suspect this is a deliberate tactic. I wouldn’t be surprised if they throw a few items on the floor themselves each morning and deliberately create queues, because it all creates an image of fast sales from frantic bargain hunters. On the other hand, even a bargain hunter may need help in finding a particular jacket or get annoyed if there’s a queue while members of staff are standing around chatting- and that does mean lost sales.
It’s all so much easier for a small family-run shop like Your Life Your Style. My wife and sister-in-law lead the staff by example. Shoulder to shoulder with employees, they greet customers, offer help when it’s needed and care about satisfying them whether that ends in a sale or not. Staff are praised when they do well and helped to improve where necessary. But big stores can do it too- look at John Lewis or Apple.
The biggest shame attaching to the owner of Pilot was not his rude staff or his shabby shop, it was the fact that his employees had never met him. How could he expect them to care about his business?

4 in 10 Customers Are Wrong

"4 in 10 people use the wrong postal service" shouts The Post Office's website and display posters. Meaning you sent your parcel second class when you could have used standard parcels, or standard letter when you should have used large letter or Special Delivery when Recorded would have been all right. Meaning you need to check with an assistant before dispatching your package.
It's a strange business that blames the customer for getting it wrong. Most of us would say the blame lies with the Post Office making their charges too complicated. Can you imagine a commercial business finding it acceptable that 40% of their customers find their ordering process too difficult? At Your Life Your Style, it's a flat rate for delivery of orders worth less than £40 and free carriage on anything else.

Flybe Leave Me Wanting

It just seems like tales of poor service from big companies just keep on coming. I booked some airline tickets with Flybe. I really dislike Flybe because, like RyanAir, they charge you for usingyour credit/debit card but I had no choice because I needed to go from Southampton to Perpignan. When I received the confirmation they suggested I might like to hire a car from their partners Avis. So I clicked on the link and entered my details including flight arrival 3.20 Saturday, only to find the Avis office at Perpignan Airport closes at 2.30 (remember when they used to try harder?). The words right hand and left hand come to mind.

Hotel's Reputation Goes Down the Toilet

There are always two paths you can take- the one that wins customers and the one that loses them.

After queuing for 20 minutes to check in at The St Johns Hotel (part of the Principal Hayley group) in Solihull because there was only one receptionist, my wife and I were finally issued with our key cards. When we got to the room, I unlocked the door and my wife went in first to be greeted by a man sitting on the toilet! She screamed, he looked shocked and we beat a hasty retreat. How could we have been given a room that was already occupied? The receptionist was very apologetic but we never got a satisfactory explanation.

I think if I’d been the receptionist I would have told the manager what had happened so s/he didn’t find out first from the guest. As the manager, I would have personally apologised to all concerned and given some compensation for what was a hugely embarrassing experience. That would have turned a memorable story into one that reflected well on the hotel. As a footnote, we were given our own room eventually so we didn’t have to share- and Solihull is very nice.

The PR In Front Is Not Toyota

It's one of the basic rules of PR that if you’ve got a problem you admit everything, apologise and get on with fixing it preferably with generous compensation. Excuses, delays or, perish the thought, cover ups are always a mistake. Hard to believe then that a company as clever and experienced as Toyota could make such a mess of dealing with the technical problems with their cars.

At Your Life Your Style we needed to make some apologies just before Christmas. A couple of our deliveries went astray in the great freeze. As soon as customers informed us of the problem, we apologised and sent replacements along with a refund of the carriage cost and a small gift.

I like the way shops like Waitrose and M&S give you a refund and a replacement if you find something wrong with their food. Not so good was the service at Boots in Romsey last Sunday when I was waiting at the medicines counter. A pharmacist was busy nearby sorting prescriptions which I assumed he couldn’t leave unattended. An assistant at the next counter was involved in a long transaction. When she’d finished she came over only to say she wasn’t authorised to sell medicines. She went to get another assistant.

When I complained that I’d been waiting over five minutes, the new assistant said ‘You could have shouted or told the pharmacist.’ An astonishing response that assumed I knew the first assistant couldn’t serve me, that the pharmacist wouldn’t call someone without needing to be nudged and that I would want to be shouting ‘Shop!’ ‘Sorry’ was the one thing she wasn’t.

If Don't Ask, You Don't Sell

I never cease to be amazed by my wife Julia and my sister-in-law Wendy's ability to sell to customers in the Your Life Your Style shop. They never force themselves or a product but, by an apparently simple process of making contact ('hello'), offering to help, listening carefully to the customer's needs and being able to match products to those requirements, they sell far more than any pushy or passive salesperson.

The Last Post

I've always thought it was a marvellous thing that you can post a letter and the Royal Mail will deliver it to someone's letter box anywhere in the country probably the next day for a flat rate.
But since I've been involved in a business that relies on sending parcels I have quite a different impression of the mail service. Many of the packages we send are under 2Kg and therefore qualify to be sent as a £4.41 Standard Parcel. Anything heavier, it's cheaper to send by courier. Firms like DHL, UPS and the Fastway all offer not only a better price but also collect from the door and track the parcels with a barcode.
Now strikes have meant that we can't rely on the Royal Mail at all. Online customers of Your Life Your Style expect a reliable speedy service. So it was perfect timing when Fastway arrived at our door with a service that is cheaper than Royal Mail even for smaller packages- and they come into the shop to collect, thus avoiding a long wait in a Post Offic queue. Of course, the Royal Mail will also collect- provided you spend over £15,000 a year with them or are willing to pay £500 per annum!
It seems symptomatic of state owned businesses- or indeed any companies that have grown complacent on lack of competition- that the Royal Mail's management and workers live in a past where enterprise and efficiency are way down the list of priorities compared with, say, resisting change.
The Royal Mail should look at the example of Fastway where franchisees are 100% committed to giving a good service because they have a stake in the business.

NHS- Good Product, Not So Good Service

As someone who has had two fairly serious illnesses in the last few years, I feel I'm in a good position to comment on the current debate about the NHS.
When I developed Rheumatoid Arthritis three years ago, the joints in my fingers and wrists swelled to twice their normal size and I was considerably debilitated. Initially I was treated privately but went on to the NHS when it became clear I would need ongoing treatment, for which private insurance wouldn't pay. The NHS has been pretty good: I receive thousands of pounds worth of drugs that ensure I am virtually sympton free, and regular outpatient visits and treatments which are always excellent.
There are shortcomings though- the regularity with which appointments are postponed, and the fact that the cost of the main drug I receive has been questioned even though it leaves RA sufferers like myself virtually symptomless .
Five years ago, I was diagnosed with prostate cancer and was treated privately by brachytherapy which, without going into details, has far less side effects than other treatments but which wasn't available at that time on the NHS. The private room aftercare was wonderful.
A relative in his late seventies was recently given two hugely expensive life saving operations from an top class specialist on the NHS. There is no way health insurance would have been an option for a man of his age. However his aftercare left a lot to be desired with caring staff overworked and some others completely indifferent to his needs.
When you run a business, especially in retailing like Your Life Your Style, you know that you must not only provide a good value product but that you must also give superb service. The NHS usually gets the first right but falls down far too often at the second. It's the classic failing of an organisation that lacks competition and doesn't put people first, though I don't doubt that artificial competition in the form of outsourcing and targets has also had a damaging effect.
I used to receive health insurance through my employer. I was tempted to give it up when I went into business for myself but all my experience tells me to carry on paying the extortionate health insurance premiums, at least for the time being. On the other hand, the NHS means that anyone who is ill can be treated irrespective of age or income and I wouldn't hesitate to defend it against the uninformed criticisms of American conservatives.

A Door Opens On The High Street

The high street is under threat but there's also an opportunity. Shops that sell mass produced products, shops that have grown too big to care, they may go. But new shops can take their place. It's a rare chance for entrepreneurial independents to break into the high street- businesses more in touch with customers' tastes and needs.
Our local council working with the local paper has launched a website shopinhampshire.co.uk to encourage us to support the local high street. Our shop Your Life Your Styleis there and, given the chance, we'll be on more local high streets as well.

We Need Some Old Fashioned Banking

Today Your Life Your Style changes banks. We've given up on HSBC after feeling distinctly uncared for. What surprises me is that HSBC have never asked why we're leaving. You would think every business would want to improve its customer service yet, despite describing themselves as 'the world's local bank', HSBC appear to be just another global bank who are more bothered with big investments than small customers.

Your Frontline Is Your Business

Seth Godin makes a good point in his blog about the importance of managers keeping in touch with the front line. When I took over responsibility for the operational side of a theatre, I spent time doing or shadowing all the various jobs. It was an eye-opener and the experience helped me be aware how much of a gap there is between management theory and frontline practice when you have real people dealing with each other, who may be tired, confused or lacking information. As the CEO of Sony once said, 'The company is only as good as its latest recruit.'
Neither can executives rely on middle managers for a true picture of what's going on. They often don't want to admit that their staff are in difficulty in case it reflects on them. I've seen from close by the disastrous consquences to staff morale and company results, when senior managers are out of direct touch with their employees.
I like the small businesses I'm involved in now because I'm in constant touch with all colleagues and I experience at first hand what's going on with customers and suppliers. I find the Your Life Your Style online shop more difficult from this point of view, because while there is endless analysis available of site visitors and customers, I rarely get to actually speak to them. I like these sites where you can click to 'speak' to a real person.

Mary Queen Of Empty Shops

Mary Portas looked at empty high streets on last night's TV. Fortunately Winchester where our shop is located is so far unaffected by the recession, although some premises in The Brooks are proving hard to fill.
Her answer to the high street woes after an hour of waffle? Work with neighbouring retailers, give the customers what they want and do it with a bit of razamataz. Good advice but did it need an hour to come to that conclusion?

Blue Islands Airline Soars Above Flybe

Back from our first visit to Guernsey and very impressed by the Blue Islands airline service.

They are a small channel islands business and, as opposed to their competition Flybe, very customer friendly. You can amend or cancel your booking up to one hour before- at no charge; there's no charge for your hold luggage; there's no charge for use of their lounge at Guernsey airport.

I'll definitely return to Guernsey, a great place for a long weekend break- and I know who I'll be travelling with.

Brand or Category?

My first manager job was for a John Menzies bookshop. My first act as manager was to change the categories of paperbacks from by publisher (designed to help the staff and suppliers) to by subject (to help the customers). It's not always so easy though. Many customers shop by brand and want to see all Nike products, say, grouped together rather than spread between various categories.
Marks & Spencer are an interesting example of a shop that seems unsure of which they want to do. In my local, you can shop for Autograph or PerUna clothing by brand but find other stock grouped by type. Except that lingerie comes under not Autograph or PerUna but lingerie. It's the same in the food section. Unlike Tesco or Sainsbury who mix their Taste The Difference in with the standard and Value products in the appropriate category, Marks put similar meals under categories in some cases and under 'brands' like 'Pub Grub' (or whatever it's called) in others. Confused? You will be if you shop at Marks.
It's easier with an online shop because you can do both- as we do at Your Life Your Style, where for example you can click on Glass by Jo Downs and Handmade In UK.
A bricks and mortar store must observe its customers' behaviour and ask them their preferred way of shopping.

Friendly Service Is Not Friendship

Because we are all ‘people’ these days, we too easily forget that they are customers and we are there to serve them. I think a lot of confusion has arisen from the way customer relationships are much more informal than in the past. Just because customers don't expect the kind of subservience and obsequiousness that characterised the old days, we in the service industries mustn't forget that we are still here to serve.

We should be friendly to customers but that doesn't make them our friends. We should be interested in the customer but the customer doesn't have to be interested in us. We have to listen to them, they don't have to listen to us.

Because these days the social skills we use in the service industry mimic those we use in our personal relationships, it is more difficult to remember that we are actually meant to be working.

Customer Says It With Flowers

I'm always impressed by the customer service given by my wife Julia and sister-in-law Wendy in our Winchester shop Your Life Your Style.
They seem to know instinctively when to stand back and when to intervene. They listen, they suggest appropriate products, they enthuse, they never push. Customers love them. They tell them about their lives. They come back.
But yesterday was a first. A customer returned with a posy of flowers for each of them because they'd given her such good service.

Profit Is A By-Product of Customer Satisfaction

More words of wisdom from Simon Caulkin. His response to the recession is 'Quit thinking about cost - give people what they want.' He points out they aren't interested in your costs. They just want your product or service with the minimum of fuss and the maximum of convenience.
Forget productivity, work on quality.
Economies of flow and effort far outweigh dinosaur-like economies of scale.
Learning and improvementonly happen when people control their working lives and are proud of what they do.
Build co-operation. Internal competition is usually a wrecker.
Read the full article.

The Power Of Music in Retailing

Music goes straight to the emotions. In our shop, we like to make an emotional connection with our customers, so we play music that we know most of them like. We play jazz swing, sixties and modern ballads- melodic songs that are familiar and appealing to the older women who form the bulk of our customers. Recently we've been playing Abba, because of the popularity of Mamma Mia!, and that's gone down well.

Music that's relaxing without being soporific helps customers think this is the shop for them and gets them in the mood for purchasing. The same applies to music-on-hold.

No doubt sounding like the middle-aged fuddy duddy that I am, I'm at a loss as to why some sports shops play very loud, drum'n'bass rap music. They may want to appeal to a niche part of a younger crowd but the alienating effect on everyone else must be huge. I suspect this is the mistake of allowing staff to play their own favourite music. Equally bad is the kind of bland musak that used to be very common in lifts and department stores but fortunately seems to be less fashionable these days.

You still have to be careful in the choice of music. Not long ago, I was standing in an inexorably long line, listening to golden oldies, when The Kinks' So Tired Of Waiting came on. Quite.

Faking It

Does authenticity matter, asks Seth Godin. If the fake Rembrandt has fooled the experts, if Shakespeare didn’t write parts of his plays, if Churchill put his historic speeches on record after the event, if some of The Beatles’ songs weren’t recorded by all four of the Fabs, does it matter?

If the effect of the fake on you is the same as the ‘authentic’ version, it probably doesn’t. It is, if you like, all in the mind, and we should all trust our own feelings not what we’re told to feel. In business, it does matter though, because, if someone deliberately sells a fake Rolex, no matter how authentic looking, as the real thing, and they therefore charge a much higher price than justified- that’s fraud. And if you tell a customer something that isn’t true, you’ll be found out eventually, seriously damage your reputation- and may even be prosecuted.

Fowl Play in The Apprentice

I know The Apprentice is set up and edited to make great TV, but I'm still astonished at the basic failings it reveals each show of these young business people.

Every week they are given a task and spend next to no time planning and researching. Last night they were trying to find sundry items in Marrakesh and spent a lot of time running around like headless chickens (and there was a halal butcher just waiting to make a few more chickens headless for them.) At least Lee's team had researched where to get kosher chicken- Jennifer's team didn't even research what 'kosher' meant. None of them seemed to have a clear plan as to how their day's shopping was going to pan out or any contingencies for things going wrong.

Once again there was poor teamwork. They should know by now the strengths and weaknesses of their colleagues and yet Jennifer let Claire twice sabotage Alex's bartering with shop owners. Despite or perhaps because success depends on teamwork, it seems many of the candidiates have been deliberately chosen because they are poor team players who believe the way to personal victory is to undermine their rivals.

Worse of all last night was Jenny's decision to try to bribe a shopkeeper into not providing tennis rackets to the rival team. There is some debate about whether this might be a legitimate business practice but this argument takes the view that business is a dog-eat-dog world. To some extent, business is about survival of the fittest but a successful market economy is supposed to deliver value and that depends on following rules and behaving fairly in order to provide best value. For example, it's legitimate to win a contract through making the best bid but if you win it through bribery (or by operating a cartel) the end user does not get the best value. Jenny could have helped her team to victory by her unfair tactic but the winning team was supposed to be the one who found the right products at the best price.

It is perhaps not surprising that Jenny thought she might get brownie points for her underhand behaviour since many big firms have indulged in unfair practices. Microsoft have been fined by the EU for anti-competitive practices; BA indulged in dirty tricks against Virgin Atlantic. Before we give up trying to do business honestly, it's worth considering that if the shop manager had accepted a bribe, the shop owner would have been out-of-pocket. Translated to a bigger scale, if she had accepted a bribe from a competitor to sabotage sales, the shop owner might have been out-of-business, and ultimately customers would end up paying higher prices because of the lack of competition.